Healthcare Administration — Canada

Your Practice, Fully Supported.

PIPEDA & PHIPA-compliant operational support built by an 8+ year clinic manager. From scheduling and insurance submissions to full JANE App setup — so you can focus on patients, not paperwork.

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🔒 PIPEDA & PHIPA Compliant
🩺 8+ Years Clinic Management
💊 JANE App Certified Setup
⚡ Up to 80% Admin Cost Savings
💬 Direct Access to Marica — No Middlemen
Quick Reference
Starter Pack Growth Pack ⭐ Limitless Pack
Hours / Week 10 hrs / week 15 hrs / week 20 hrs / week
Monthly Rate $2,900 CAD $3,800 CAD $5,500 CAD
Pricing Plans

Healthcare Admin Packages

All packages are senior-level — no juniors, no offshore handoffs. Built by Marica from 8+ years managing clinical operations across Canada.

Starter
Starter Pack

Essential clinic admin for small practices ready to stop drowning in scheduling, emails, and insurance submissions.

$ 2,900 /mo CAD
10 hrs/wk · ~$65 CAD/hr effective
What's Included
Email & Inbox Management
Scheduling (Call & Text), Waitlist Management
Customer Support
Digital Intake Management
Daily Insurance Submissions
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Most Popular
Growth
Growth Pack

For practices scaling up — full billing support, SOP development, and clinical records management layered on top of core admin.

$ 3,800 /mo CAD
15 hrs/wk · ~$55 CAD/hr effective
Everything in the Starter pack, plus
Accounts Receivable
Basic Payroll
SOP Development
Clinical Records Preparation
CRM Management
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Limitless
Limitless Pack

Full operational command of your practice — from 3rd-party insurance registrations to JANE App setup. Built for clinics that want to run like a well-oiled machine.

$ 5,500 /mo CAD
20 hrs/wk · ~$60 CAD/hr effective
Everything in the Growth package, plus
Executive partnership
The "Startup Engine" setup
3rd Party Insurance Clinic & Practitioner Registration
Launch and campaign management
Vendor and Contractor liaison
Full JANE App system setup
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Custom
Tailored Plan

Every practice is different. Build a package around your exact clinic workflows, patient volume, and hours needed.

Let's Talk
Custom hours · Custom scope
Options Include
Project-based or hourly billing
Specialty-specific workflows
Multi-practitioner clinic support
Overflow & burst coverage
Quarterly strategy sessions
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Who I Serve

Built for Every Type of Practice

Whether you're a solo practitioner or a multi-discipline clinic, your admin should match your clinical model.

🧘
Physiotherapy & Rehab
Scheduling, WSIB/MVA billing, waitlist, progress note coordination
🧠
Mental Health & Therapy
Intake forms, insurance pre-auth, secure client communication, EAP billing
🦷
Dental Practices
Insurance coordination, recall scheduling, patient follow-up, AR management
🏥
Family Medicine & Walk-In
EMR management, referral tracking, physician schedule blocking, claim submissions
💉
Naturopathic & Integrative
JANE setup, supplement ordering coordination, extended health billing, client portal
🏋️
Chiropractic & Massage
Group benefits billing, practitioner scheduling, new patient intake, referrals
🧬
Specialty & Multi-Discipline
Cross-practitioner coordination, clinic-wide SOPs, 3rd-party insurer registration
🌱
New Clinic Launch
Full "Startup Engine" setup — JANE, insurance registration, SOPs, vendor onboarding
À La Carte

Add-On Services

Bolt on exactly what your practice needs without upgrading your entire package.

🧾
Billing Audit
From $799 CAD
One-time senior-level review of billing practices, claim denials, and collection rates.
📊
Practice Analytics Report
$249 CAD/month
Monthly KPI dashboard covering scheduling efficiency, billing performance, and collections.
🎓
Staff Training Package
$449 CAD
5 × 3-hour sessions: PIPEDA/PHIPA compliance, EHR/JANE workflow, and front-desk best practices.
📞
After-Hours Coverage
Custom quote
Extended-hour patient messaging and appointment support beyond business hours.
📝
SOP Documentation
$599 CAD/project
Write and format clinic-specific standard operating procedures for your team.
🗂️
JANE App Full Setup
From $649 CAD
Complete configuration of your JANE platform: scheduling, intake, billing, and reporting.
🔁
Overflow / Burst Hours
$60 CAD/hr
Extra senior ops hours beyond your package during high-volume periods.
🏛️
3rd Party Insurer Registration
From $349 CAD
End-to-end clinic and practitioner registration with WSIB, MVA, EAP, and benefits providers.
Questions

Frequently Asked Questions

Everything you need to know before getting started.

Are your services PIPEDA & PHIPA compliant? +
Yes. All services are performed in full compliance with PIPEDA & PHIPA regulations. Patient data is handled with strict confidentiality, and I'm happy to sign a Privacy Agreement / BAA before we begin.
Do I need to commit to a long-term contract? +
No long-term contracts are required. Monthly packages renew month-to-month, and you can cancel or adjust at any time with 14 days' notice. The goal is a relationship built on results, not lock-ins.
What EHR/EMR systems do you work with? +
I'm experienced with platforms including JANE App, Innocare, and more. If you use a different system, just ask — I adapt quickly.
How quickly can we get started? +
Typically within 3–5 business days after an onboarding call. A short discovery session helps me understand your workflows, preferences, and priorities before we dive in.
Can I customize my package? +
Absolutely. Every practice has different needs. Packages can be adjusted, combined with add-ons, or built entirely custom. Just reach out and we'll put together something that makes sense for your specific situation.
What makes this different from a large VA company? +
You get direct, personal communication — no account managers, no middlemen. Your practice is treated as a priority, not a ticket in a queue. That level of care and responsiveness is hard to get from a large platform.

HOW IT WORKS

Ready to Get Started?

Schedule your free discovery call today.

1
Schedule a Discovery Call

A free 20-minute call to understand your practice.

2
Receive a Tailored Proposal

A custom road map specific to your practice.

3
Begin with a 4-Week Trial

Trial or monthly retainer. No long-term lock-in.

Also Available
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Virtual Business Administration

Running a non-medical business too? I offer full virtual admin support for startups, e-commerce, real estate, legal, and more.

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